Quickbooks Mileage Tracker App Record Your Business Trips Easily

Published by David Miller, Last Updated On :

QuickBooks Mileage Tracker

Want to track business mileage expenses easily? Use a QuickBooks mileage tracker, an app for QuickBooks self-employed and online. It allows you to record business mileage for more than one vehicle. 

QuickBooks Mileage Tracker

Whether it is from office to office or other places, all your travel expenses can be tracked. You can categorize the purpose and edit whenever required. Further, the Quickbooks Mileage Tracker App makes it easy for users to calculate deductions at tax times. On the other hand, your drivers can use Tracking mileage in the Quickbooks Online app on their phones.

So, if you’re curious to learn, what is a QuickBooks mileage tracker? How to use it? You have come to the right place. Here, in this guide, you’ll learn everything you should know about the feature. 


Without further ado, let’s dive in!


What is a QuickBooks Mileage tracker?

The definition of Tracking mileage in Quickbooks Online and self-employed is easy. It refers to the log/record of miles driven for a tax deduction. Thus, every mile traveled by you for your business will be either deducted or reimbursed after your file. 

 Nonetheless, the key factor to counting this mileage for business has some criteria. For instance, if you’re traveling from office to client for business work, it will count. But, in case you’re using the vehicle for personal use and in the middle of it getting a business call, it won’t count in QuickBooks Mileage Tracker for a business mileage log. 

Mentioning this, you can easily categorize your business-related or personal mileage usages. 


How to Configure the QuickBooks Self-employed Mileage tracker app?

The QuickBooks self-employed mileage tracker is available only for US customers. It records the mileage and integrates it into QBSE automatically. 

As a result, to use the QuickBooks mileage tracker, first, configure the setup. 

Step 1: Enable Mileage Tracking

While you set the QuickBooks mileage tracker on auto-tracking mode; please allow it to use the location service. 

  • Launch the QuickBooks self-employed mobile app.
  • Head to the menu icon
  • Then, select the mileage menu
  • After that, choose Auto Tracking


Step 2: Track Business Mileage

The tracker tracks mileage from start to destination. Therefore, please ensure to turn on Quickbooks self-employed Mileage tracker for better results. 


Step 3: Categorize The Trips 

After enabling the tracker and reaching the destination, you can review your trip following the steps below: 

  • Open Menu
  • Head to the Mileage
  • Locate your trip to categorize it. 
    • For business, swipe Left
    • For personal, swipe Right
    • Tag your vehicle (optional). 
  • Tap the Save button to save the changes. 


Step 4: Edit/Remove An Existing Trip

Once you categorize the trip as business or personal, you can edit or delete it. Therefore, to edit/delete the trip type, use the steps below: 

  • Head to the mileage menu. 
  • Then, tap on the Reviewed tab. 
  • Locate the trip to open it. 
  • Now, choose Edit:
    • In the edit option, make the required changes. 
    • At last, select the Save button. 
  • If you want to choose Delete
    • On Android: select the trash icon.
    • On iPhone: select the delete option. 


Also Read : QuickBooks Migration Tool


How to Configure The Quickbooks Online Mileage Tracker App? 

On the other hand, QuickBooks online mileage tracker lets drivers track their business miles using the app on phones. 

Step 1: Enable Mileage Tracking

In the first step of enabling auto-tracking, use these steps: 

  • Launch the Quickbooks Mileage Tracker App.
  • Then, select the menu icon.
  • Now, tap on the Mileage tab. 
  • Next, choose Auto-tracking
  • At last, enable/turn it on


Step 2: Add Vehicles To Quickbooks

If your vehicle is not added to the list already, go through the steps below: 

  • Launch the Quickbooks Mileage Tracker App.
  • Then, tap on the menu icon (three dots). 
  • Choose settings
  • Now, select Manage Vehicles.
  • Then, tap Add a new vehicle
  • Provide the necessary details such as model number, ownership detail, etc. 
  • After that, select Optional Info and fill in the required fields. 
  • Then, tap on the Save button. 


Step 3: Track Business Miles

The tracker keeps track of the distance traveled from start to finish. To get the best results, make sure to turn on Quickbooks online app on your phone.


Step 4: Categorize Your Mileage 

Following the steps below you can categorize your trip either as business or personal.  

For android or iOS devices: 

  • Launch QuickBooks mobile app
  • Tap on the menu icon.
  • Select Mileage
  • Then, tap on the tab Unreviewed
    • For business, swipe Left
    • For personal, swipe Right
    • Tag your vehicle (optional). 
  • Then, mention the purpose of your trip. 
  • After that, select the vehicle
  • Tap the Save button to save the changes.

For web browser: 

  • Launch QuickBooks mobile app
  • Tap on the menu icon.
  • Select Mileage
  • Then, tap on the tab Unreviewed
    • For business, swipe Left
    • For personal, swipe Right
  • Review the details. 
  • If you want to make changes to the trip, locate and select it. 
  • At last, click Save


Step 4: Edit, Review, or Export Trips

Further, if you want to edit your trip, you can easily do it. Besides that, you can also review trips and export them for various purposes. 

To find these functions QuickBooks Mileage Tracker app, use these instructions below: 

To edit trips: 

  • First, log in to QuickBooks Online in a web browser.
  • Then, select the Mileage or Trips menu.
  • Head to the Unreviewed, Business, Personal, or All tab.
  • Now, locate and select the trip you want to edit.
  • Thereafter make changes and tap on the Save button.

To export your mileage data: 

  • Select the Mileage or Trips menu.
  • Then, select the drop-down arrow next to Add trip.
  • After that, tap on the Download Trips button. 

This will download your trip data in a CSV file format. 


Read Also : Setup QuickBooks Bank Feeds


Summing up:  

Hoping that this guide helps you with the QuickBooks mileage tracker and its setup. It comes in handy and allows you to easily organize your journey. As a consequence, you can save time, keep track of your costs, and print the summary for various purposes. However, if you require any assistance with this feature or Quickbooks, please do not hesitate to contact us.